Letter Writing – Explore What is, Different Types with Examples


Dear readers,

We’re writing this letter to inform you that writing letters is an important life skill.

Do you know how to write a letter in English?

How is it different from writing an essay for school, or sending a text to a friend? Sometimes, knowing how to write is not enough. Even today, in the age of online communication, letter writing is an important skill to learn.

Writing letters today is pretty similar to twenty years ago, but it is a little more special. Why? You took the time to get off the computer and actually mail the letter. This makes your letter just a little bit more special to your recipient.

Knowing how to write an English letter can help you get a job, form stronger relationships and much more. So let’s learn how to write letters in English!

Sincerely yours,

Letter Writing
Letter Writing

Most Letters Follow the Same Structure

At the most basic level, all letters are the same. How? Here are some parts you’ll find in nearly all letters:

The date: Emails take care of this for you, so you don’t need to worry about it online. But if you’re writing a letter by hand or typing a letter to print, make sure to include the date near the top of the page.

A greeting: Whether it’s “Hello” or “Dear” this is where you state who you’re writing to.

Your purpose for writing: This is a concise (short and clear) explanation of why you’re writing.

All the facts: Then, you include everything the recipient needs to know about why you’re writing.

Your signature: This is where you “sign off” with “Sincerely” or “Yours truly”s and then sign your name.

The points above are all you need to write a good professional letter about almost any topic. Say hello, state why syou’re writing, then sign your name.

Application Writing

Application Letters are written for several purposes. It may be for business purposes, applying to different jobs, applying for a scholarship etc. Application letters should be drafted carefully and should convey the meaning of the letter in a positive manner.

Application letter can be written for job application for any position, if you want to learn how to write an application letter for employment the refer the provided sample, format and letter writing tips.

Application Letter Writing Tips:

  • As all application letters are formal in nature, they have to be drafted carefully without any grammatical and other errors.
  • The language should be simple and easy to understand.
  • The content of the letter should be short and contain all important information.

Application Letter Template


__________ (employee’s name)

__________ (employee’s address)


______________ (Your name)

______________ (Your address)

Date __________ (date of writing letter)

Subject: _______________________

Dear Mr. /Ms_________ (name of the concerned person)

I have seen your advertisement for the post of ………..(name of post) in ___________(name of department) dated________. I am interested to apply for the same.

I have a………… (name of degree) degree in ………(subjects) from the ………………(name of institute/university). For the past ………………… (number of years) I am working in a……………..(name of organization), in ………………(name of city).

Along with academics, I am interested in ………………………. (give details) activities. I am sending copies of my certificates including my resume for your perusal.

Your………(name of organization) has a good reputation in the society and I want to become a part of this prestigious institution.

If given a chance I shall put in all my effort to excel in the job and bring laurels to the college.

Looking forward to hear from you,

Yours Sincerely,

Application Letter Sample/Format


The HR Manager,

IFB Services,

Salem Road,


25th September

Subject: Application for job

Dear Sir/Madam,

I am writing this letter in response to your advertisement in The Hindu newspaper dated 23rd September, 2013 regarding the vacancy for Area Sales Manager.

I have a graduate degree in economics and a diploma in marketing management. Currently I am employed as Sales manager in Croma Industries Ltd. I have three years work experience in this field. I am looking for better opportunities which are suitable for my educational qualification and experience.

I am aware of the reputation your company has in the industry. I want to be a part of this esteemed organization. I shall put in all my efforts to become as asset to the institution.

Along with academics, I have been a sportsperson as well. I play cricket and represent the state in several tournaments. I am sending all relevant certificates including my resume for your perusal.

If you consider me as a suitable candidate for the post, please email me or call me on the telephone number provided in the resume.

Looking forward to hear from you,

Yours Sincerely,

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